When renting an apartment in Germany, landlords typically request a set of documents to verify your identity, income, and rental history. Knowing what's needed and preparing everything in advance can significantly improve your chances in competitive rental markets.

Why documentation matters

Landlords use these documents to assess whether you're a reliable tenant who can afford the rent. In cities with high demand like Berlin, Munich, or Hamburg, dozens of people often apply for the same apartment within hours. Having your documents ready to submit immediately gives you a clear advantage.

Standard documents needed to rent an apartment in Germany

Proof of identity
A copy of your passport or residence permit. EU citizens typically provide just their passport, while non-EU residents should include their residence card.

Proof of income
The last 3 payslips or your employment contract showing your salary. Freelancers can provide invoices or an accountant's letter. If you don't have German income yet, bank statements showing sufficient savings are acceptable alternatives.

SCHUFA credit report
Germany's standard credit check showing your payment history and any outstanding debts. Available through meineschufa.de or free alternatives like Bonify. New arrivals without a SCHUFA should explain this and provide alternative proof of financial stability.

Rental payment confirmation (Mietschuldenfreiheitsbescheinigung)
A letter from your previous landlord confirming you paid rent on time. While not always required, it strengthens your application considerably.

Self-disclosure form (Selbstauskunft)
Basic information about your employment, income, household size, and whether you have pets. Some landlords provide their own form, but you can prepare a standard version in advance.

How to organize your application

Combine all documents into a single PDF file with a clear name like "Rental_Application_FirstName_LastName.pdf". Add a cover page listing the contents for easy reference.

For in-person viewings, bring printed copies in a folder. For online applications, attach the complete file to your first message or immediately after viewing the apartment.

If you're missing certain documents because you recently moved to Germany, include a brief explanation and provide alternatives where possible. Transparency is appreciated.

Privacy considerations

While landlords can request documents to verify your suitability, you're not legally obligated to share all requested information. However, in competitive markets, most landlords expect comprehensive documentation. If you choose to share sensitive information, you can add a note stating that documents are provided solely for application purposes.

Making a strong impression

Beyond the documents themselves, how you present them matters. Keep communications professional and concise. Include your full name, contact number, and desired move-in date. Specify that all required documents are attached.

Most applicants send minimal inquiries asking only about availability. A complete, well-organized application stands out immediately.

Summary

The documents needed to rent an apartment in Germany include proof of identity, income verification, a SCHUFA credit report, rental payment history, and a self-disclosure form. Preparing these documents in advance and presenting them professionally significantly increases your chances of securing an apartment in Germany's competitive rental market.

For a complete step-by-step process, check out our guide on how to find a flat in Germany as a foreigner.